roughtail ray
A roughtail ray.

Security Requirements for Observer Candidates

Congratulations on being selected for a Contracted Position with the Northeast Fisheries Observer Program. In order to fulfill the mandatory security background check requirement of your position, below are the instructions and forms you will need to complete prior to arrival for duty.

It may be helpful for you to take a few minutes and read the following website which explains the process and importance of a complete security background check: http://www.opm.gov/extra/investigate/QABackground.asp

These instructions require you to have access to a computer, printer, and internet. If you do not have access to these, please contact your Enrollment Official (Katherine.McArdle@noaa.gov) for alternative arrangements.

All information will be kept CONFIDENTIAL and only key security personnel will have access to your record. It is recommended that you make copies of your security documents for your own records. You may use our copiers available on our site.  All original security documents will be forwarded to our NOAA Security Office for retention. Due to the confidentiality of the information in these documents, we do not retain record copies at our facility.

Again, congratulations, and we look forward to meeting you when you arrive.

If you have any questions or need additional assistance, please contact your Enrollment Official listed below.

ENROLLMENT OFFICIAL
Katherine McArdle
Northeast Fisheries Observer Program
25 Bernard East Saint Jean Drive
East Falmouth, MA 02536
508 495-2307
Katherine.McArdle@noaa.gov

Security Background Check Instructions

Please follow the step-by-step instructions carefully. If you have questions after reading the below, please contact Katherine McArdle (508 495-2377) for assistance.

The items below comprise the mandatory security background package. Please be sure all of the required security forms and documents listed below are completed prior to the first day of training. DO NOT EMAIL OR FAX the information listed below as it contains PII sensitive information that may be compromised if sent electronically. The Enrollment Official will collect original copies of the forms and documents listed below on the first day of training:

1. E-QIP SUBMISSION REQUEST

  • On site staff: DUE - TWO (2) WEEKS before reporting for duty.
  • Observer and Monitor Trainees: DUE - ONE (1) WEEK before reporting for duty.

Please call your Enrollment Official, Katherine McArdle at (508) 495-2377, with the following information ready.

DO NOT EMAIL OR FAX this information as it contains PII sensitive information and may be compromised if sent electronically.

  • Full Name (First, Full Middle, Last)
  • Date of Birth
  • Place of Birth (City, State, County)
  • SSN#
  • Email AddressTelephone Number

Once received, your Enrollment Official will complete the above submission request form, and will be used to create a user account to our e-QIP (Electronic Questionnaire for Investigations Processing), which is our online form used for your background history.    You will be receiving an email from Richard Duncan, our NOAA Security Officer, with additional instructions once he creates the account for you.  Please note that once the user account is created, you will only have one week to complete before it is locked out for security purposes.  If you need your account unlocked please contact your Enrollment Official.

2. COMPLETE ONLINE e-QIP RECORD BEFORE YOU REPORT FOR TRAINING

e-QIP Applicant Site

  • On site staff: DUE - ONE (1) WEEK before reporting for duty.
  • Observer and Monitor Trainees: Original hard copies DUE - First day of training.

Note: Foreign National Contractors without a SSN will need to complete Form 85 INSTEAD of the e-QIP (please see step 7).

Note: Before completing your e-QIP record, it may be helpful for you to use Form 85 (please see step 7) as a tool to organize your information so all the required information is organized and ready for input into your e-QIP record. However, Form 85 will NOT be accepted in lieu of the e-QIP.

Once your EQIP SUBMISSION REQUEST FORM is received, Richard Duncan (Richard Duncan) will create a online account for you to complete your e-QIP.

The time needed to complete this form will vary with each individual as you will be required to provide a complete history of employment, residency, and education for the past five years. Please allow yourself ample time to complete the form as it may take you several hours. 

It is very important to read and follow the instructions provided exactly. 

Your Enrollment Official will review all the forms, and if needed, will contact you during your training so you may make the necessary corrections. 

Please note that until your security documents are complete and submitted you ARE NOT approved for duty. Missing information on the forms will deem the package incomplete.

The most common mistakes are:

  • Missing information such as zip codes, phone numbers, and full name of supervisors (i.e., not just 'TONY"...but need Tony Smith)
  • Missing periods of time in employment and/or residence history (entire 5 year period must be reported with no breaks in time.  Unemployment is reported.
  • Street address not complete (i.e., "Main Street"...should have a house #..."100 Main Street)
  • Selective Service registration information missing - this may be found online at www.sss.gov with just the SSN and birth date
  • For schools/colleges...when asked for a street address, please use the Administration Building's address
    Blank answers.  Do not leave any answer blank, rather state "N/A" or "None"
  • Do not select "I do not know" on the e-QIP record.  You MUST answer every question or provide a VERY STRONG explanation as to why the information can not be provided.  With the internet, and a few phones calls, very little can not be found out without a little bit of time

Upon completion of your online e-QIP please PRINT the entire questionnaire, along with the two signature pages generated at the end. Sign both pages, and submit to your Enrollment Official.

Before completing your e-QIP record, it may be helpful for you to use Form 85 (please see step 7) as a tool to organize your information so all the required information is organized and ready for input into your e-QIP record. However, Form 85 will NOT be accepted in lieu of the e-QIP unless you are a Foreign National without a US Social Security Number.

3. COMPLETE FORM 306 DECLARATION FOR FEDERAL EMPLOYMENT

Download Form 306

  • On site staff: DUE - ONE (1) WEEK before reporting for duty.
  • Observer and Monitor Trainees: DUE - First day of training.
  • The form OF306 Declaration for Federal Employment does require you to report sensitive information such as convictions, imprisonment, parole, fired from a job, or delinquency on any Federal Debt.
  • It is important to disclose this information honestly and truthfully.  If in doubt, it is better to report the incident rather than omit it.
  • If you are delinquent on any Federal Debt (not personal debt), you must have documentation from the agency that you begun or made arrangements to repay the debt when you report for training to include with your security package.
  • All the questions MUST be answered truthfully and honestly.  Willful failure to disclose and/or minimize the offenses is a automatic disqualify for a government contracted position.
  • However, these are Low Risk position, and not every incident reported will be considered a disqualifying event.  The decision is made on a case by case basis, and several items are taken into consideration such as how recent, how frequent, and how serious was the event.
  • If you answer "YES" to any of the questions on the OF306, you may contact Amy Martins at (508) 495-2266 prior to arrival to training to discuss.  Mrs. Martins is our Branch Chief.  She is also your Sponsor and will make the recommendation for employment.  This will give you the opportunity to provide the details of the event as well as having the reassurance during training if the event will not disqualify you.

4. COMPLETE SECURITY WORKSHEET

Download Security Worksheet

  • On site staff: DUE - ONE (1) WEEK before reporting for duty.
  • Observer and Monitor Trainees: DUE - First day of training.

5. BRING TWO ORIGINAL FORMS OF IDENTIFICATION

  • On site staff: DUE - ONE (1) WEEK before reporting for duty.
  • Observer and Monitor Trainees: DUE - First day of training.

Please bring at least TWO (2) original forms of identification with you when you report. One of these must be a State or Federal issued photo id. You will be asked to provide these to confirm your identification when you are fingerprinted. Examples of acceptable IDs are listed here.

6. FINGERPRINTING / PHOTO

  • On site staff: DUE - ONE (1) WEEK before reporting for duty. Please call Katherine McArdle at (508) 495-2377 for appointment.
  • Observer and Monitor Trainees: Will be conducted during training.

You will be scheduled for a appointment to be fingeprinted and photographed by Security Staff onsite at the Northeast Fisheries Observer Program. Note: Fingerprinting appointments may be scheduled on a weekend.

7. FOREIGN NATIONAL CONTRACTORS

  • On site staff: DUE - ONE (1) WEEK before reporting for duty.
  • Observer and Monitor Trainees: DUE - First day of training.

If you do NOT have a US Social Security Number, you will need to COMPLETE Form 85 instead of the e-QIP.

ALL Foreign Nationals are required to complete Appendix C: Certification of Conditions and Responsibilities for a Foreign National Guest

8. SUBMITTING THE SECURITY PACKAGE

Once you have completed steps 1-7 above, please verify that you have the original hard copies of all required security forms and documents (listed below) ready to submit to your Enrollment Official on your first day of training. DO NOT EMAIL OR FAX this information as it contains PII sensititve information that may be compromised if sent electronically.

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(File Modified Jan. 10 2018)